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CODE OF CONDUCT

Thank you for joining us as a volunteer. As part of our commitment to creating a safe, inclusive, and sustainable event, all volunteers must follow the Code of Conduct outlined below. By registering as a volunteer, you acknowledge and agree to abide by these guidelines.

Effective Date: 19 March 2025
Applicable to: All volunteers participating in SPINFEST 2025 across India

1. INTRODUCTION

Thank you for volunteering for SPINFEST 2025. As a volunteer, you play a crucial role in ensuring a safe, inclusive, and sustainable event. This Code of Conduct outlines the standards of behavior expected from all volunteers in compliance with Indian laws and ethical event management practices.

By signing up as a volunteer, you agree to adhere to this code. Violation of these guidelines may result in immediate removal from volunteering duties.

2. GENERAL RESPONSIBILITIES

  • Treat all attendees, fellow volunteers, organizers, and vendors with respect, regardless of gender, caste, religion, disability, or background.
  • Arrive on time for your assigned shifts and complete your responsibilities diligently.
  • Comply with guidance from SPINFEST coordinators and respect the chain of command.
  • Avoid actions that disrupt the event, such as public arguments or unauthorized protests.

3. LEGAL COMPLIANCE (INDIAN LAWS)

a) Anti-Harassment & Anti-Discrimination (POSH Act, 2013 & IPC Sections 354, 509)
  • Harassment of any kind (verbal, physical, or online) is strictly prohibited.
  • Unwelcome advances, offensive jokes, or inappropriate physical contact will lead to immediate dismissal and legal consequences.
  • If you experience or witness harassment, report it immediately to the event HR or safety officer.
b) Anti-Substance Abuse & Intoxication (NDPS Act, 1985 & Excise Laws)
  • No consumption or distribution of alcohol, drugs, or intoxicants is allowed at the event venue.
  • Volunteers found intoxicated or under the influence will be removed immediately and reported if necessary.
c) Protection of Children & Women (POCSO Act, 2012 & IPC Sections 354, 509)
  • No inappropriate interactions with minors or vulnerable individuals.
  • Always maintain professional boundaries when assisting children, women, or elderly attendees.
d) Privacy & Data Protection (IT Act, 2000 & GDPR Compliance)
  • Do not collect, share, or misuse personal information of attendees, vendors, or other volunteers.
  • No unauthorized photography or videography of attendees, especially minors.

4. SAFETY & SECURITY GUIDELINES

  • Familiarize yourself with emergency exits, first aid stations, and safety personnel.
  • Immediately inform event security if you notice theft, suspicious activity, injuries, or medical emergencies.
  • Volunteers must remain in assigned areas and not enter restricted zones without approval.

5. ENVIRONMENTAL RESPONSIBILITY

  • Dispose of waste in designated bins and support recycling efforts.
  • Avoid single-use plastics and encourage attendees to adopt eco-friendly habits.
  • Switch off lights and equipment when not in use.

6. SOCIAL MEDIA POLICY

  • Use event-approved hashtags for posts.
  • Avoid posting defamatory or misleading information about SPINFEST.
  • Unauthorized live streaming of private sessions is not allowed.

7. DRESS CODE & IDENTIFICATION

  • Wear your official SPINFEST 2025 Volunteer Badge and T-Shirt at all times.
  • Maintain a clean, neat, and modest appearance suitable for a professional public event.
  • No political or religious slogans on clothing or accessories.

8. CONSEQUENCES FOR VIOLATION

Violation of this Code of Conduct may result in:

  • Verbal Warning – For minor infractions.
  • Written Warning – If the issue persists.
  • Immediate Removal – For serious violations (harassment, intoxication, security breach, etc.).
  • Legal Action – If the behavior violates Indian law, authorities may be involved.

9. REPORTING A VIOLATION

If you witness or experience any violation, immediately contact:

All reports will be confidential and taken seriously.

10. ACKNOWLEDGEMENT & AGREEMENT

By signing up as a volunteer for SPINFEST 2025, you acknowledge that you have read and understood this Code of Conduct. You agree to comply with these guidelines and understand the consequences of non-compliance.

By reading the above and agree to the SPINFEST 2025 Volunteer Code of Conduct.

This acknowledgment will be recorded as part of your volunteer application

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